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The Role of a Club Secretary
If your club is an Incorporated Association, the secretary of your club plays a key role in recording the club’s activities with Consumer Affairs Victoria to ensure its legal obligations are met.
The secretary’s role is administrative and involves supplying Consumer Affairs Victoria with specific information about your club’s activities via myCAV – the online licensing and registration system. The secretary must have their own individual myCAV account to meet obligations such as lodging your club’s annual statement and notifications of change. The secretary’s role may differ according to the association’s rules. Your rules may allow the secretary to hold any other office within the association.
Key tasks
Your club’s secretary is required to complete tasks in myCAV. These may include:
- lodging an annual statement -this must be done within a month after the annual general meeting
- applying to Consumer Affairs Victoria to change the association’s name or rules
- notifying Consumer Affairs Victoria of:
- a change to the association’s registered address
- their appointment as secretary or any changes to their details
- a special resolution to wind up the association or distribute its assets
- dealing with requests to restrict access to information in the association’s register of members
- adding or removing delegates.
Using myCAV
myCAV simplifies administration tasks and helps reduce time-consuming paperwork.
The secretary must create their own individual myCAV account to use the system. After creating a myCAV account, link it to your incorporated association.
The only activities that cannot be done on myCAV are:
- amalgamation of incorporated associations
- submitting requests for an extension of time to hold an AGM and to lodge annual statements
- winding up or cancelling an association.
You can download forms for these tasks on the Consumer Affairs website Fees and forms – incorporated associations.
Changing the secretary
If a secretary leaves, your club must fill the vacancy within 14 days, using the process specified in its rules.
If it is not practical to appoint a new secretary within 14 days, your club’s committee must appoint a temporary secretary until an official secretary is elected or appointed.
The outgoing secretary can update the change to a new secretary in myCAV but should update all other details before doing so. The new secretary will receive an email notification via myCAV of their appointment and instructions to create a myCAV account.
Can the secretary get help with managing their duties in myCAV?
If you need help to manage an association using myCAV, you can authorise a delegate to assist you. The delegate’s role is to help the secretary meet your club’s obligations under the Associations Incorporation Reform Act 2012.
A delegate can be:
- another member of your club
- a trusted colleague, friend or family member
- an accountant or solicitor
- a peak body representative.
For more information, logon to:
https://www.consumer.vic.gov.au/clubs-and-fundraising/incorporated-associations
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In FY25, Victorian Keno players enjoyed almost 10 million wins worth more than $131.9 million.
For many club patrons across Victoria, FY25 was a year to remember – all thanks to a life-changing Keno win.
Victorian players had a standout year, tallying over 9.9 million Keno wins collectively worth than $131.9 million in prize money.
In FY25, Keno players across the eastern states of mainland Australia celebrated more than 76 million wins collectively worth more than $1.2 billion.
During this time, Keno crowned 20 millionaires and multi-millionaires who together took home more than $57.9 million. Two of these major jackpot winners were from Victoria.
Laverton woman thanks ‘manifestation magic’ for Keno win
A Laverton woman shared she was left thanking the universe after she scored a $60,000 Keno Classic 8 Spot prize at Club Laverton in the weeks leading up to last Christmas.
“It was a big surprise! Especially coming up to Christmas, it’s perfect!” she cheered.
“Do you want to hear something really funny? I just wrote in my diary the day before winning, ‘Thank you, universe, for my Keno 8 Spot win’. Then it really came true!
“I’m a firm believer in the law of attraction and manifestation, and I love affirmations!
“It was awesome seeing all eight numbers pop up on the screen.
“I’ve had a few wins in Keno over the years. It’s like the stars align for me when I play - it’s my thing!”
Club Laverton manager Gus Alimovski said the team happily shared in the excitement with their major Keno winner.
“What an incredible win for our patron! It’s always great hearing these winning stories, and now we have another one to share with our patrons,” he said.
“We’re thrilled for our customer, and we hope to see more Keno winners in our venue soon.”
All eyes on a winning FY26
Keno’s National Partner Manager Luke Harrison said he couldn’t wait to see which Victorian clubs welcomed the next big Keno winners.
“Last financial year, players at Victorian clubs celebrated some impressive victories,” he said.
“A key highlight has been the growing popularity of Keno’s Bonus and Replay features among club patrons. This trend reflects how venues are successfully connecting with their customers, sharing updates on jackpot increases, promotional offers, and game enhancements.
“When players opt into Keno Bonus, they unlock the chance to multiply their winnings by up to ten times, while the Replay option adds another layer of excitement.
“Many players are still unaware of these features, making it vital for staff to start conversations and educate them on the full range of Keno possibilities!”
Mr Harrison said the solid Keno performance at Victorian clubs last financial year laid a strong foundation for continued success in FY26.
“Clubs across Victoria are embracing fresh approaches to elevate the customer experience, and Keno’s rising popularity is playing a key role in that journey,” he said.
“There’s also a wide array of Keno resources available to clubs, from eye-catching point-of-sale materials to engaging promotions, all designed to keep the game front and centre.
“As the new financial year unfolds, Keno is looking forward to celebrating more big wins for Victorian club patrons, and more success stories for the clubs that host them.”
Contact your Business Development Manager to find out how Keno can best support your club in FY26.
Visit Keno Connect for more information on maximising Keno in your club - www.kenoconnect.com.au
